Billing Analyst

The Billing Analyst is responsible for managing billing/AR and AP activities related to the movement of physical inventory. The Billing Analyst will partner closely with internal teams, such as Client Services, Corporate Accounting, Field Services, and Financial Planning & Analysis to ensure all billing processes and procedures are completely timely and accurately. The Billing Analyst will also engage closely with clients and vendors to address needs and issues as applicable.

• Oversee the weekly billing activities, which involves preparing and reviewing weekly transactional data for accuracy.
• Manage regional data entries and uploads into the company’s billing system.
• Engage with Corporate Accounting to prepare and distribute invoices to clients as needed, as well as assist in resolving client invoice inquires and escalations.
• Maintain regional documentation of procedures, deadlines, and other client preferences related to billing.
• Ensure client e-billing issues are identified and resolved promptly.
• Monitor and validate incoming vendor invoices and associated supporting documentation against system data and contractual terms.
• Control the transmission of vendor invoices to Accounts Payable for upload and disbursement, as well as review applied coding for accuracy per internal guidelines.
• Collect and audit vendor statements on a regular basis to ensure internal compliance and controls.
• Work directly with Field Services to resolve vendor issues and escalations timely and appropriately.
• Maintain consistent and regular communication with billing stakeholders related to aged balances, both billed and unbilled
• Respond to information requests from clients, vendors, and finance team members related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and cash receipts
• Other related duties as assigned

• Bachelor’s degree preferred
• 5 years’ in a high volume billing related role
• Strong analytical, critical thinking, and effective communication skills
• Experience with MS Great Plains a plus
• Demonstrated proficiency with MS Excel, including advanced features (pivot tables, filters, lookups, macros, etc.)
• Self-directed with a strong work ethic; capable of working independently with limited supervision.
• Ability to occasionally work outside of established business hours and adjust personal schedule to meet deadlines is required